AvoCleaning Invoice Template (Free Fillable PDF)
A cleaning invoice is usually small and repeated: the same client, every two weeks, with an occasional deep clean or add-on. This template is built so you fill it once per client and change only the date and the add-ons.
Free, fillable, US Letter. No email, no sign-up. It handles per-visit flat pricing, hourly crews and extras like inside-oven, windows or move-out cleaning, and it has a schedule line so recurring clients know what they are paying for.
What the PDF looks like. The hints in the line table show the lines a cleaning business typically bills; type over them.
Why cleaning invoices get paid late
Add-ons not written down
The inside-fridge clean the client asked for at the door is forgotten by invoice time. Add it as a line while you are still in the house.
Monthly invoices that confuse the client
If you bill monthly for four visits, list the four dates. One line “Cleaning — $480” looks like a mistake to a client who remembers one visit.
Supplies argument
If you bring supplies, say “supplies included”. If the client supplies them, say that too.
What to include on a cleaning invoice
- Business name, phone, emailAnd your insurance or bonding note if you have it.
- Client name and property addressDifferent from billing address for landlords and offices.
- Visit dates coveredEach date as a line for monthly billing.
- Service type: standard, deep, move-out, officeWith rooms or square footage if priced that way.
- Add-onsOven, fridge, windows, laundry, each a line.
- Hourly or flat“2 cleaners × 3 h × $35” or “Standard clean, 3 bed / 2 bath — flat”.
- SuppliesIncluded, or billed.
- Payment termsDue on receipt; Zelle, Venmo, card; late fee if any.
Example cleaning invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Standard clean, 3 bed / 2 bath — 04 Mar | flat | $140.00 |
| Standard clean, 3 bed / 2 bath — 18 Mar | flat | $140.00 |
| Add-on: inside oven — 18 Mar | 1 | $35.00 |
| Add-on: interior windows, 12 panes | 1 | $48.00 |
| Total due | $363.00 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each cleaning business job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Questions
Should I invoice per visit or monthly?
Residential clients usually prefer per visit, paid the same day. Offices and landlords prefer one monthly invoice listing each visit date. The template works for both.
How do I price add-ons?
A short fixed menu on the invoice (oven $35, fridge $30, windows $4/pane) means you can add them in seconds and the client already knows the price.
Do I charge sales tax on cleaning?
Depends on the state. Residential cleaning is taxable in some states (for example Texas and New York) and exempt in others. Check your state; the template has a tax line you can set to 0%.
What if the client cancels last minute?
Put a cancellation policy in the terms (“24 hours' notice or 50% of the visit”). A policy printed on every invoice is enforceable; one mentioned once in a text is not.
Can I keep a client list with this template?
Not in a PDF. If you have more than a few recurring clients, an invoice app that saves clients, addresses and your add-on menu will pay for itself in time.