AvoRent Invoice Template (Free Fillable PDF)
Most tenants pay rent without an invoice, but a monthly rent invoice is worth sending anyway: it records the amount due, the period, any late fee and the utilities you bill back, and it is the document a court or a tax preparer will ask for later.
Free, fillable, US Letter. No email, no sign-up. This template covers rent, utilities, parking and pet fees as separate lines, a late-fee line that stays at zero unless needed, and a note about the security deposit on file.
What the PDF looks like. The hints in the line table show the lines a landlord typically bills; type over them.
Why rent invoices get paid late
Utilities disputed
“Water — $42.17, period 1–31 Mar, meter 00412–00418” is paid; “utilities — $42” is questioned.
Late fee applied without record
The late fee as a line on the next invoice, with the date rent was received, ends the back-and-forth.
Partial payments lost
Show the prior balance and payments received so the tenant sees the running total.
What to include on a rent invoice
- Landlord or management company name and contactThe name on the lease.
- Tenant name and unit addressUnit number matters in multi-unit buildings.
- Rental period“Rent for April 2026”.
- Rent line and lease rateReference the lease if the rate changed.
- Utilities billed back with period and readingWater, gas, trash, each a line.
- Parking, pet, storage feesSeparate lines.
- Late feeWith the date it became due; $0 when not applicable.
- Prior balance and payments receivedSo the total due is unambiguous.
- Payment methods and due dateACH, Zelle, check, portal; due on the 1st.
Example rent invoice
Lines a typical job produces. Labor and materials are separate, and anything already paid is a negative line so the total is the balance due.
| Description | Qty × rate | Amount |
|---|---|---|
| Rent — April 2026, Unit 2B (lease rate) | 1 | $1,650.00 |
| Water/sewer — March, meter 00412–00418 | 1 | $42.17 |
| Covered parking — space 14 | 1 | $75.00 |
| Late fee — March rent received 08 Mar | 1 | $50.00 |
| Payment received 05 Mar (partial) | −$200.00 | |
| Total due | $1,617.17 | |
How to use the template
- Download the PDFIt is a fillable form: open it in any PDF reader, on a computer or a phone.
- Fill in your details onceBusiness name, contact, license number, terms. Save it as your master copy.
- Add the job and sendChange the client, the lines and the invoice number for each landlord job. Export and send by email or text.
Fill it on your iPhone in a minute instead
Avo keeps your clients and your usual line items, so the next invoice is three taps. Your first three documents are free, full-quality PDF, no watermark. Premium from $59.99/year if you invoice often.
Questions
Do landlords have to send a rent invoice?
Not usually, but an invoice creates a monthly record of what was due and what was paid. If you bill back utilities or charge late fees, it is the document that makes those charges enforceable.
Can I charge a late fee?
Only what the lease allows and only within state limits (many states cap late fees at 5–10% of rent or a flat amount, after a grace period). Show it as a line with the date rent was received.
How do I invoice utilities to a tenant?
One line per utility with the billing period and, if metered, the readings. Attach the utility bill if the lease says tenant pays actual cost.